Management / Process Management

KSeF- Revolutionizing business processes, workflow and data security

Strategic workshop for redesigning key business processes in the context of mandatory KSeF implementation. The program combines process analysis with information security and compliance management requirements. Participants map and redesign sales and expense invoicing processes taking into account the new electronic workflow model. Special emphasis is placed on revolutionary changes in the invoice correction process and the design of an authorization matrix in the context of compliance and risk management. The workshop methodology uses business process modeling notation and identifies opportunities for automation.

Why choose this training?

KSeF transforms not just the technical handling of invoices but the entire operational model of how organizations manage purchasing, sales, corrections, and supplier payments. This 2-day workshop provides the process design tools and regulatory knowledge needed to map, redesign, and document all affected workflows before mandatory KSeF implementation takes effect.

What makes our approach unique?

EITT’s team of 500+ experts and track record of 2,500+ trainings encompasses both business process specialists and KSeF regulatory experts. The workshop methodology — built on business process modeling notation and real automation case studies — ensures participants leave with fully documented redesigned processes and a clear roadmap for integration with their existing ERP and workflow systems.

Benefits

Invoicing processes will be redesigned in accordance with KSeF requirements and best practices
A security and entitlement management model will ensure the protection of sensitive data
Elimination of adjustment notes will be included in new operating procedures
Integration with workflow systems will enable seamless acceptance of cost invoices
Automation opportunities will be identified and ROI evaluated
Documentation of processes in standard business notation will provide clarity and unambiguity
The organization will be ready for the new workflow model required by KSeF

Who is this training for?

Business and systems analysts

Business process owners

Managers of process-oriented accounting departments

Specialists in the field. compliance and risk management

Information security officers

Managers of departments of settlements with suppliers and customers

Implementation consultants for enterprise resource management systems

Prerequisites

Experience in business process analysis and mapping
Basic knowledge of accounting processes and invoice workflow in the organization
Ability to work with process modeling tools
Knowledge of the basics of risk management and information security
Experience in designing or optimizing document workflows

Training program

KSeF as a central repository and source of truth
Enforced electronic workflow
Process segmentation: business-to-business, business-to-customer, farm invoice, cash registers
The end of paper and PDF workflows

KSeF as a new challenge for identity and access management
Designing roles and permissions in the KSeF system
Permission matrix for various business functions
Delegation risk management
Risk analysis of commercial data centralization
Strategies for protecting sensitive business information

Processing of cost invoices from KSeF
Integration of KSeF with workflow systems
Automatic mapping to cost centers
Impact on the payment process and the split payment mechanism
Identify invoices and initiate approval

End of buyer's adjustment notes
New model: only corrective invoices from the seller
Analysis of the adjustment type field and VAT implications
Mapping business scenarios to invoice schema
Hybrid risk: accounting decisions in an IT context

Opportunities arising from structured XML data
Automatic download and initiation of workflows
Automatic posting: three-way reconciliation
Automatic generation of sales invoices
Identification of processes with high potential for robotic automation

Designing a target process in business notation
Cost invoice acceptance mapping in KSeF
Acceptance paths and exception logic
Integration with internal systems
Documentation of redesigned processes

Delivery Methods

Online

Convenience of participating from anywhere
Interactive live sessions with trainer
Materials available for 30 days
No travel costs

On-site

Direct contact with trainer and group
Intensive hands-on workshops
Networking with other participants
Full focus on learning

Frequently asked questions

What are the prerequisites for the KSeF Business Process Revolution training?

Participants should have experience in business process analysis and mapping, basic knowledge of accounting processes and invoice workflow, the ability to work with process modeling tools, familiarity with risk management and information security fundamentals, and experience designing or optimizing document workflows.

What is the format and duration of this training?

The KSeF Revolutionizing Business Processes training is a 2-day strategic workshop available in both online and onsite formats. It uses business process modeling notation and hands-on process redesign exercises to work through real KSeF implementation scenarios.

Who should attend the KSeF Business Process Revolution training?

The training is designed for business and systems analysts, business process owners, managers of process-oriented accounting departments, compliance and risk management specialists, information security officers, managers of settlement departments, and implementation consultants for enterprise resource management systems.

What specific process changes and automation opportunities does this training cover?

Participants redesign purchasing, cost, and sales invoicing processes for the KSeF electronic workflow model, work through the elimination of buyer's adjustment notes, design role and permission matrices for KSeF access management, and identify opportunities for robotic automation of invoice processing using structured XML data from KSeF.

Why choose EITT for the KSeF Revolutionizing Business Processes training?

EITT brings together 500+ experts and a portfolio of 2,500+ trainings including specialists in business process management and digital transformation. The KSeF Revolutionizing Business Processes course combines process methodology with deep KSeF regulatory knowledge, enabling participants to design compliant, automated invoice workflows that deliver measurable efficiency gains.